Team and permissions
Everyone on a project has their own permissions: what they can see, and what they can change. Owners and people allowed to manage users set them on the Users tab.
Inviting someone#
- 1
Open Settings, then the Users tab, and press Add User.
- 2
Enter their Name and Surname and Email Address, and press Send Invitation.
If they already have an EVA Story account, they are added straight away and get an email saying so. If not, EVA Story creates an account for them and emails a link to set their password. See Getting started for what they see.
A new member starts with the default permissions in the table below. They can log straight away, but they can't change the project's setup. Change what they can do afterwards.
How many people a plan allows#
The top of the Users tab shows how many of the plan's places are used, for example 4 of 5 users on this project's plan. When the plan is full, nobody new can be added until someone is removed or the plan is upgraded. A free trial allows three people. If a team is over its limit after a plan change, nobody loses access, but nobody can be added either. EVA Story staff on a project are tagged EVA admin · not countedand don't take a place.
What each permission controls#
Each area of a project has its own permission, and each permission has three settings:
- Denied (the box is unticked): the area is hidden from the menu.
- View Only: they can see it, but not change it.
- Can Edit: they can see it and change it.
| Permission | Covers | Default |
|---|---|---|
| Logs | Logging, History, Flags, Follow-ups, Tag Watch, Log Export, PDF Export and Broadcast Tools. Edit lets them write, edit and delete logs, raise flags and follow-ups, and use Global settings. | Can Edit |
| Projects | The project's Settings: cast, crew, tags, locations, gear and the timecode offset. Edit lets them change these. | View Only |
| Stories | Stories. Edit lets them build and change them. | View Only |
| Notes | Notes. Edit lets them write and change them. | View Only |
| Schedules | Schedules. Edit lets them plan the days. | View Only |
| Users | The Users tab. Edit lets them invite and remove people, and change other people's permissions and roles. | Denied |
| Billing | The Billing tab. Edit lets them choose plans, add tools and manage the card. | Denied |
Changing someone's permissions#
- 1
On the Users tab, click the person's row to open it. Search Users finds someone in a long list.
- 2
Tick a permission to give view access, or untick it to deny it.
- 3
Once ticked, press the button beside it to switch between View Only and Can Edit.
Changes save as you make them; a spinner shows beside the name while they do.
Owners#
The Owner tick gives someone every permission at Can Edit, and the right to make or unmake other owners. Whoever creates a project is its first owner. Only an owner can tick or untick Owner.
Watch out
Unticking Owner puts that person back on the standard new-member permissions. Any permissions you set for them by hand are replaced, so check their row afterwards.
Roles#
An open row also lists Roles: Director, Producer, Logger, Editor, Camera Operator, Sound Engineer, Digital Imaging Tech and others. Roles don't change what someone can do in EVA Story. They say what the person does on the production. Roles decide who appears as a gear operator, and which role a person is listed under on a schedule.
Removing someone#
Open their row, press Remove User under Actions, and confirm. They lose access to this project at once and get an email saying so. Their EVA Story account, their other projects and the logs they wrote are not affected. You can't remove yourself.